Peninsula Foundation School Committee Terms of Reference

The title of the group will be Foundation School Committee 

  1. Purpose


Under the auspices of the Health Education England South West to:

  • Develop and support the framework of the Reference Guide within which Foundation Schools are delivered
  • Provide the framework of the Reference Guide for doctors who undertake F1 and F2 appointments as well as those who undertake two-year Foundation Programmes

2. Membership


Chair, Head of Foundation School, Health Education South West
Foundation School Manager, Health Education South West
2 F1 trainee representatives
2 F2 trainee representatives
1 Representative from University of Plymouth Medical School
1 representative from University of Exeter Medical School
Foundation Programme Director F1, RD&E
Foundation Programme Director F2, RD&E
Foundation Programme Director F1, UHPT
Foundation Programme Director F2, UHPT
Foundation Programme Director F1, T&SD
Foundation Programme Director F2, T&SD
Foundation Programme Director F1, RCHT
Foundation Programme Director F2, RCHT
Trust Programme Director, NDHCT
Associate Trust Programme Director, NDHCT
Associate GP Dean, Health Education South West or representative
Head of School of Psychiatry or representative
1 representative from Medical Education from each of the 5 trusts
1 Lay representative           

3. Invited Delegates     


Director of Medical Education, RD&E
Director of Medical Education, UHPT
Director of Medical Education, SDHCT
Director of Medical Education, NDHCT
Director of Medical Education, RCHT
1 4th or 5th year student from University of Exeter Medical School
1 4th or 5th year student from University of Plymouth Medical School

 4.  Accountability


The Committee is accountable to the Postgraduate Dean through the Head of Foundation School

5. Review 


The Terms of Reference will be reviewed every three years as a minimum to ensure it is fit for purpose.

 6.  Working methods / ways of working


 To recruit to foundation training in accordance with Foundation School/ National recruitment processes.

  1. Ensure that fair systems are in place for the allocation of entrants to the School’s Foundation Programmes.
  2. Oversee the quality of the teaching and learning experience, and the assessment of Foundation trainees.
  3. To enable training and education to progress smoothly for the trainees.
  4. Develop and manage appeals systems on issues such as recruitment and assessment.
  5. Consider and recommend posts for educational approval.
  6. Ratify and monitor the education design, content and delivery of Foundation programmes across the Peninsula.
  7. Develop, implement and review the processes and protocols necessary to deliver and monitor foundation training.
  8. Inform regularly the Deans Education Group and Senior Management Team about issues relating to the Foundation School and foundation programmes.
  9. To action directives from the GMC and Department of Health relating to Foundation training.
  10. To receive reports from committees and groups, including students and trainees, which are relevant to Foundation programmes and consider their implications for the local programmes.

 7. Meetings


  • Meetings will take place no less than four times per year. 
  • Meetings will be organised by the Head of School (Chair) in conjunction with the administrative team within Health Education England South West.
  • Formal minutes will be taken by the administrative team within Health Education England South West and distributed within three weeks of the Foundation School Committee taking place (where possible).
  • Agenda items and associated papers will be circulated at least one week before the meeting (where possible). Items for discussion should be declared in advance of the meeting.  Any other business should only be used to discuss those items that were not known at the time of submission of agenda items.
  • 1 Foundation Programme Director from each trust and the Head of School must be present to validate any actions.

 8.  Sharing of information and resources (including confidential materials)


  • Communicate with the programmes within the School to ensure that information about Foundation Training Programmes is received regularly and in a timely fashion.
  • Ensure that there are shared and robust  quality control processes to support GMC/HEESW quality assurance requirements.

 Ensure that all information meets the requirements for data protection and confidentiality.