South West Academic Unit of Application (Peninsula and Severn)

Recruitment to two year Academic Foundation posts

Enquiries and Appeals Process

All applicants will receive notification of whether or not they are being invited to interview by Monday 19th November 2018. A reserve list will be held for the Education/Leadership & Management interviews until Monday 26th November 2018. 

Applicants invited to interview will receive notification of whether or not they have been successful on 16 January 2019, in line with the national recruitment timeline.

ACADEMIC UNIT OF APPLICATION (AUoA) AFP RECRUITMENT APPEALS PROCESS

1. Introduction

If you wish to register an appeal regarding the outcome of the Academic Foundation Programme recruitment process for 2019, you should follow the process below.

2. Principles underlying the appeals policy

The principles underlying the appeals policy are as follows:

a. You cannot make an appeal simply because you disagree with the principles of the AUoA recruitment process or the judgements or outcomes that have been made by the application scorers/interview panels. You may request a review by the AUoA where processes or procedures have not been followed, or there is evidence of unfairness in how the process has been implemented, and the objectivity of decisions is called into question.

b. You can appeal against the outcome of the application process only on the following grounds:

i. that the AUoA application scoring/interview processes were not applied with appropriate diligence or due care;

ii. that there is evidence of prejudice, bias or conflict of interest in the handling of your application.

c. The appeals procedure will be fair and transparent and the final decision will be made in accordance with relevant employment legislation and statutory procedures.

d. Your privacy and confidentiality will be respected, subject to the need for an open and fair investigation and for the outcome of the investigation to be reported appropriately. The intention is both to protect your privacy and to protect those involved with the appeals process.

e. The AUoA will appoint an independent panel which will consider your appeal. This panel will consist of a minimum of three people and will include an appropriate representative from a medical school and from a foundation school. At least one member of the panel will be a clinician.

3. How to register an appeal

a. If you wish to register an appeal you must request a review of the decision

b. You should include a full statement of the grounds for your appeal. You should set out the reasons why you believe that:

i. the AUoA application scoring/interview processes were not applied with appropriate diligence or due care; or

ii. there is evidence of prejudice, bias or conflict of interest in the handling of your application

c. You will receive an email within three working days to acknowledge that your appeal has been received.

d. The independent appeals panel will make their decision based on any investigations they consider reasonable, having regard to your statement within the appeal and any supporting evidence provided by you. Applicants will not be expected to attend the panel. The AUoA will contact you with the panel’s decision within seven working days.

e. If your appeal is successful, the AUoA will agree a resolution.

f. If your appeal is unsuccessful, you are not able to further appeal within this process as the decision of the appeals panel is final.

g. If you wish to withdraw your appeal, you must write to the AUoA at the email address above.

4. Appeals Timeline

Appeals submission window

Between 14 February 2019 and 12:00 on 21 February 2019

Appeals panels held

Between 12:00 on 22 February 2019 and 17:00 on 01 March 2019

Appeals outcomes released to Applicants

By 17:00 on 02 March 2019

AUoAs update Oriel with outcome of appeal (if applicable)

By 17:00 on 02 March 2019

Applicants not invited to interview

Applicants who want to appeal the decision not to invite for interview, must first request a review of the decision via AcademicFoundation.sw@hee.nhs.uk. Requests will only be considered if based on grounds that procedures have not been followed appropriately, and not only on the grounds that the applicant is unhappy with the outcome. The request for a review must include a full statement of the grounds for it and any evidence to support the case.

Within 5 working days of receipt of the request, the Head of the Peninsula Foundation School will review the initial decision and recommend appropriate action if required.

If the applicant still considers there are grounds for an appeal, they can request for a final appeal to be heard by the Appeals Panel. This request must be made in writing to Professor Martin Beaman, Postgraduate Dean, Health Education South West, Peninsula Postgraduate Medical Education, Plumer House, Tailyour Road, Plymouth, PL6 5DH within 7 working days of being notified the decision of the Head of the Peninsula Foundation School. Appeals will only be accepted if based on grounds that procedures have not been followed appropriately, and not only on the grounds that the applicant is unhappy with the outcome. The request for an appeal must include a full statement of the grounds of appeal and any evidence to support the appeal.

Applicants invited to interview

Applicants invited to interview must confirm attendance by noon on Wednesday 21 November 2018.

Applicants who want feedback following an interview can e-mail this request to AcademicFoundation.sw@hee.nhs.uk

Applicants who want to appeal the decision not to appoint following interview, must first request a review of the decision via AcademicFoundation.sw@hee.nhs.uk by noon on Friday 30 November 2018. Appeals will only be accepted if based on grounds that procedures have not been followed appropriately, and not only on the grounds that the applicant is unhappy with the outcome. The request for a review must include a full statement of the grounds for it and any evidence to support the case.

Within 5 working days of receipt of the request, the Head of the Peninsula Foundation School will review the initial decision and recommend appropriate action if required.

If the applicant still considers there are grounds for an appeal, they can request for a final appeal to be heard by the Appeals Panel. This request must be made in writing to Professor Martin Beaman, Postgraduate Dean, Health Education South West, Peninsula Postgraduate Medical Education, Plumer House, Tailyour Road, Plymouth, PL6 5DH within 7 working days of being notified of the decision of the Head of the Peninsula Foundation School. Appeals will only be accepted if based on grounds that procedures have not been followed appropriately, and not only on the grounds that the applicant is unhappy with the outcome. The request for an appeal must include a full statement of the grounds of appeal and any evidence to support the appeal.